Policies

Camper Eligibility Policy
Camper Cancellation Policy
Privacy Policy

Camper Eligibility Policy

We strive to accept everyone who applies for admission and provide accommodations within reason. With the safety of our campers, staff and volunteers in mind, each applicant must meet the following standards. 

  • The applicant has a diagnosed developmental and/or medical condition appropriate to our programs and manageable in our camp setting
  • The applicant has a level of behavioral continuity manageable by staff in our camp setting
  • The applicant must be able to sleep in a dormitory setting without disrupting others
  • The applicant must be able to take meals in a cafeteria setting without disrupting others
  • The applicant must be able to stay with his/her group during activities and meals
  • The applicant must be able to follow directions given by staff and volunteers

Some examples of conditions that are inappropriate for admission are, but not limited to:

  • The applicant requires mechanical assistance for physical transfers
  • The applicant has a history of violent outbursts, physical aggression or sexual misconduct towards others
  • The applicant has a history of emotional outbursts or verbal attacks directed to others
  • The applicant has a history of self-abuse or destruction of personal property
  • The applicant has seizures not reasonably controlled with medication
  • The applicant has a history of destruction of personal property or theft of personal property

Although we can accommodate upwards of 55 campers per session, we are limited to the number of individuals we may accept per session by many conditions including but not limited to the use of wheelchairs, mechanical or two-person lifts, medical treatments, tube feedings and other specialized care.  We will do our best to place the applicant in your preferred session, however, admission and session placement depends on many factors.

An applicant will not be admitted the day of check-in if any of the following apply or if there is a condition requiring the attention of a physician. Such conditions include but are not limited to:

  • temperature of 100 degrees or above
  • Feeling ill in any way
    An open wound or lesion; or a rash
  • Parasites such as lice and scabies
  • Any signs of an infectious or communicable disease/illness such as diarrhea, nausea or vomiting, body or muscle aches, fatigue, shortness of breath or breathing difficulty, congestion or runny nose, cough, loss of taste or smell.

Adventure Camp Prerequisites

Campers new to Lions Camp Horizon must first complete a Base Camp session before being considered for Adventure Camp. This gives us the opportunity to assess the applicant’s ability to safely and successfully participate in off-site activities that are at a faster-pace and are more physically challenging. Staff to camper ratios are 1:4 or 1:5 and other conditions apply. To discuss registration for Adventure Camp, please email us at  acd@lionscamphorizon.org and one of our Admission Team members will be in touch as soon as possible. 

Discharges

We reserve the right to dismiss any individual from participation in program activities if staff  determines medical conditions or behaviors exhibited by the camper pose harm to himself/herself or others. Considerable discussion and deliberation takes place before an individual is dismissed and the parent, guardian or designated emergency contact must remove the individual from the campus upon our request. 

Depending on the reason the camper was discharged, dismissal does not necessarily deny the individual admission to future camp programs.  However, an in-person interview with the camper, the parent/guardian and other service providers will be required as part of the future application process. 

The staff and Board of Directors reserve the right to refuse or cancel enrollment of an individual if we don’t believe we can accommodate the needs of the camper, or, if they pose a risk to himself/herself or others.

Camper Cancellation Policy

Registration Deposits are non-refundable except in the event sessions are cancelled.

Session fees:

  • Written cancellation received 90 days before session start date: 100% refund
  • Written cancellation received 60 days before session start date: 75% refund
  • Written cancellation received 30 days before session start date: 50% refund
  • No refunds will be issued with less than 30 days cancellation. Medical exceptions will be reviewed on an individual basis.

Privacy Policy

Your privacy is important to us. To better protect your privacy we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and used. This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this Policy from time to time, so please check this page occasionally. By using our website, you are agreeing to be bound by this policy.

How do we collect information from you?

We obtain information about you when you use our website, for example, when you fill out one of the forms on our website.

What type of information is collected from you?

The personal information we collect may include your name, address, email address, IP address, phone number, and information regarding what pages are accessed and when.

Other types of information we may collect via third parties:

  • Analytics:  We use Google Analytics, which uses cookies and similar technologies to collect and analyze information about use of the services and report on activities and trends.  This service may also collect information regarding the use of other websites, apps, and online resources. You can learn about Google’s practices by going to www.google.com/policies/privacy/‌partners/, and opt out of them by downloading the Google Analytics opt-out browser add-on, available at https://tools.google.com/dlpage/gaoptout.
  • IP Address:  Your IP address is a number that is automatically assigned to the computer that you are using by your internet service provider.  An IP address may be logged automatically in our server log files whenever you access our site, along with the time of the visit and the pages visited.  Collecting IP addresses is done automatically by many websites, applications, and other services. We use IP addresses for purposes such as calculating usage levels and diagnosing server problems.  We may also derive your approximate location from your IP address.
  • Using pixel tags and similar technologies:  Pixel tags (also known as web beacons and clear GIFs) may be used in connection with some services to, among other things, track the actions of users (including email recipients), measure the success of our marketing campaigns and compile statistics about use of the services and response rates.

How is your information used?

We may use your information to:

  • to carry out our obligations arising from any contracts entered into by you and us;
  • seek your views or comments on the services we provide;
  • notify you of changes to our services;
  • send you communications which you have requested and that may be of interest to you;
  • activities, promotions, of our associated services.

We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Who has access to your information?

We use return email addresses to answer the email we receive. We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.

Third Party Service Providers working on our behalf: We may pass your information to our third party service providers, agents, subcontractors, and other associated organizations for the purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service.

We may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or reorganization, or if we’re under a duty to disclose or share your personal data in order to comply with any legal obligation or to enforce or apply our terms of use or to protect the rights, property, or safety of our supporters and customers. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to the ones described above without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses.

Your Choices

You have a choice about whether or not you wish to receive information from us. We may have forms which connect to our direct marketing email lists. If you do not want to receive direct marketing communications from us about our services, then you can select your choices by ticking the relevant boxes situated on the specific form(s) on which we collect your information for direct marketing purposes.

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us. Any messages sent via our direct marketing will have an option to unsubscribe.

How You Can Access and Update Your Information

The accuracy of your information is important to us. If you need to update any of the information we hold, please contact us. We will respond to your request within a reasonable period of time upon verification of your identity in accordance with local laws. We recommend you include documents that prove your identity and a clear and precise description of the information which you request access to.

You have the right to ask for a copy of the information Lions Camp Horizon Foundation holds about you.

Security Precautions in Place to Protect the Loss, Misuse, or Alteration of Your Information

To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, Lions Camp Horizon Foundation has put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online. All pages are encrypted and protected with the following software 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Use of ‘cookies’

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes, and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyze data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to Other Websites

Our website may contain links to other websites run by other organizations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

13 or Under

Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our website from those we actually know are under 13. Users with legal guardians, regardless of user age, are intended to only use our website with guardian consent.

Transferring Your Information

If you choose to provide us with personally identifiable information, Lions Camp Horizon Foundation may transfer that information to third parties, across borders, and from your country or jurisdiction to other countries or jurisdictions around the world. If you are visiting from the European Union or other regions with laws governing data collection and use that may differ from U.S. law, please note that you are transferring your personally identifiable information to the United States which does not have the same data protection laws as the EU and by providing your personally identifiable information you consent to:

  • the use of your personally identifiable information for the uses identified above in accordance with this privacy policy; and
  • the transfer of your personally identifiable information to the United States as indicated above.

Review of this Policy

We may update this Privacy Policy from time to time to reflect changes to our information practices. If we make any material changes we will notify you by a notice on our site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.

This Policy was last updated on November 12, 2019.

This privacy policy is adapted from the Better Business Bureau.